This screen is used for batch input of bills and credit notes received from suppliers.
A pdf user guide is available

Indicate the type of transaction that you are entering by selecting either bill or credit. Select bill when you wish to record the details of a bill you have received from a supplier. Select credit when you wish to record the details of a credit note you have received from a supplier.

The date of the transaction. Dates can either be entered manually or selected from the pop-up calendar by clicking on the  icon. Dates must be entered in the format DD/MM/YYYY, for example, 21/1/2000.

For batch input items the tax point for VAT purposes will be the same as the transaction date.

The supplier list contains all active suppliers associated with the business.

Select an IR35 contract from the drop down list in order to associate a transaction with that IR35 contract.

This list contains branches associated with the business.

Select an employee to associate the transaction with for P11D purposes.

The reference to be associated with the transaction.

When creating items in the Batch Input screens all items with the same reference will be grouped together and treated as a single transaction when submitted.

The account drop down list is used to associate the line item of a transaction with an account from the chart of accounts.

If appropriate to the form in use, when a transaction is first created, Liberty Accounts uses a filter mechanism to try and make it easy to select an account from what might otherwise be a very long list of accounts.

For the main purchase transactions the account drop down initially presents a list of expense accounts only.

For other non-purchase transactions the account drop down initially contains a list of account types. Select the account type from which you want to select an account e.g. Current Liabilities. You will then be presented with a filtered list of accounts appropriate to the selected account type. Simply select the required account.

If you wish to choose an account that is of a different account type simply select "Clear Filter..." and start again.

When editing existing transactions you will be presented with a list that contains all of the accounts, separated using highlighted headings for each account type.

The net amount associated with the item.

When recording purchases, if you have a gross amount and want liberty to calculate the net amount and vat amount simply enter the gross amount in this field, select the appropriate VAT code, and type "g" in the VAT amount field.

The appropriate VAT rate for the account must be selected. Default VAT rates can be associated with an account via the Account Maintenance screen which is available from the chart of accounts view.

If the business is on the HMRC Flat Rate VAT Scheme, as defined on the VAT details tab of the Business Profile, the VAT rate will default to "Out of Scope" for all purchase transactions. This can be changed if necessary. Exceptions may apply for purchases of capital assets of significant value, please consult your professional advisor.

17.5%, 5% & zero, used for normal UK VAT transactions.

Used when a transaction is an exempt supply; such as the purchase of insurance. See the VAT Guide (Notice 700) for more details or visit the Revenue and Customs site at www.hmrc.gov.uk

Used when you purchase from a VAT registered business in an EU member state. Make sure that the VAT code is set to EU Acquisition, and that the VAT amount shows the VAT which would have applied if the purchase had taken place in the UK.

Only used if you have you have incurred VAT in an EU member state, (i.e. local VAT). This CANNOT be recovered as input tax for UK VAT. You may make a claim for refund from the member state. A scheme exists to do this known as "Refunds of VAT in the European Community for EC and non-EC businesses" The details are in notice 723, refer to the Revenue and Customs site at www.hmrc.gov.uk Use of this VAT code is described more fully in the "VAT and Liberty Accounts" user guide.

Used when a transaction is not in the VAT system at all. For example payments into a money purchase pension scheme are out of scope because they are equivalent to savings. Using this code will result in no VAT reporting impact.

This code is used where there is no VAT on a transaction. This is not the same as zero rated, exempt or out of scope. The impact is that the value of either the supply or purchase is included in the VAT 100 return.

Typically this is required for a purchase from a non-EU country where no VAT has been paid. It simply provides a means of accounting for the VAT that would have been paid if the good or service was purchased in the UK. Applying a reverse charge VAT process will have no impact on your VAT liability.

Reverse Charging for non-EU purchases is not currently supported in the batch input screens. To apply the reverse charge VAT procedure on a purchase created via batch input simply open the transaction in the normal screen after it has been created and set the reverse charge flag.

If you subsequently view the item you will notice that the VAT rate has been set by the system to "Out of Scope". This is correct. If you need to make changes to the transaction you must reset the VAT codes to the appropriate code so that the Reverse Charge can be created again using the correct VAT amounts.

The amount of VAT charged on this item is automatically calculated based on the vat code selected but can be changed.

When recording purchases, if you have a gross amount and want liberty to calculate the net amount and vat amount simply enter the gross amount in the net amount field, select the appropriate VAT code, and type "g" in the VAT amount field.