This screen is used to manage user access. A User with Controller, Accountant. Business Admistrator access rights can edit the existing role of a user as well as revoke access from a user. Addtionally the access rights of a user with a particular role can be further refined by denying specific meneu item connected with the selected role.

The roles drop down list is used to associate a user with an appropriate role. All users of the system will have a role that determines what features they are able to access and use.

The roles available are briefly described below:-

• CONTROLLER
  Provides access to all features of the system including set-up and administration.
  Appropriate for a user who has set up the entity and is a/the senior financial manager for it. The supervisor from an Accountant or Advisor will often have his role.
• ACCOUNTANT
  Provides access to all features of the system with the exception of those features offered to the PAYROLL ADMINISTRATOR.
  Appropriate for a user who has set up the entity and is a/the senior financial manager for it but where the payroll and P11D features are not being used.
• PAYROLL ADMINISTRATOR
  Provides access to the payroll and management of P11D ‘s.
  Appropriate for a user responsible for solely running and administrating the payroll on the system.
• BOOKKEEPER
  A role similar to the ACCOUNTANT role except that access to set-up and administration is not allowed.
  Appropriate for a user providing full bookkeeping services to the entity, but for whom it is not required to set-up and provide other administration services for the entity.
• ENHANCED USER
  This role allows a user to access all the main accounting and reporting functions but without access to stock, payroll, asset register, set-up and administration.
  Appropriate for an experienced and knowledgeable user undertaking substantially accounting management and transaction inputting.
• REGULAR USER
  This role allows a user to enter basic transactions for the entity.
  Appropriate for a user undertaking the basic inputting of transactions where there is supervision to call upon.
• CASHBOOK USER
  This role allows a user to simple cash based transactions for the entity.
  Appropriate for a user entering cash based transactions only.
• BUSINESS ADMINISTRATOR
  This role allows a user to set-up the basic structure and profile of an entity, but with no access to the accounting features and data input.
  Appropriate for a user providing administration support.
• ANALYST OVERVIEW
  This role allows a user to access analytical processes and reports.
  Appropriate for a user charged with analysing and planning for the entity
• ASSET ADMINISTRATOR
  This role allows a user to access the asset register only.
  Appropriate for a user only responsible for managing the asset register and adding new assets.
• STOCK ADMINISTRATOR
  This role allows a user full access to the stock, purchase order processing and sales order processing.
  Appropriate for a user responsible for the full management of Sales Order and Purchase order processing and stock.
• STOCK HANDLER
  This role allows a user access to processes for managing stock only.
  Appropriate for a user only responsible for the management and administration of stock such as a warehouse manager.
• SALES/CREDIT CONTROLLER
  This role allows access to sales activity, sales ledger and credit control functions.
  Appropriate for a user who is responsible for sales administration and credit controller.
• PURCHASE CONTROLLER
  This role allows access to purchase activities and purchase ledger.
  Appropriate for a user who is responsible for buying and purchase administration.

The menu items appropriate to the current role for this user are displayed. To additionally deny access to a particular menu item or items usually associated with this role tick the boxes adjacent to the items to be denied and then click SUBMIT at the base of the page to store.

These additional items will not be available for the user when next they log-in.

Note that if the role is subsequently changed, these menu item will still remain denied until unticked. So it is good practice when a role changes to also review the denied items.

Use this button to revoke user access to the business for the specified user.