This screen is used to create and edit supplier accounts.

If this checkbox is unchecked a supplier will be considered inactive. Deactivate a supplier if you do not wnat them to appear in supplier drop-down lists.

Enter the suppliers's business name as you would like it to appear in drop-down lists. This is required.

This field may be used to hold a user-defined alpha-numeric code for the record. If you enter a '+' the system will automatically insert the record id for the current item. This record id is guaranteed to be unique in Liberty Accounts - but may not be a consecutive sequence.

This field is useful for entering codes that cross-reference codes in other systems and is also used for the invoice and bill uploads under the Specials menu. Note that the codes are case-sensitive and must match exactly during uploads for an item to be loaded.

Select the country of the supplier. This must be set correctly for a VAT registered supplier in an EU member state to ensure correct reporting of EU acquisitions.

You may record the supplier VAT number here. If you are VAT registered and reclaim VAT on purchases you must have a proper VAT invoice for your records.

The validation algorithms for VAT numbers are not made available so we are not able to check for valid vat numbers. If you wish to check that the vat number you have been given is a valid number the European Commission provides an interactive vat number check page
We do check that numbers entered match the formats appropriate to the country you have selected.

Formatting Hints:

Select default trading terms agreed with the supplier. N.B. The default terms can be overidden when entering a bill.

Note that payments made after the date agreed with your supplier could result in exposing your business to a credit charge from your supplier under late payments legislation.

Bank details may be stored for customers, suppliers and employees to facilitiate generation of electronic payment files for submission via BACS or online banking services.

If provided the bank sort code should consist of exactly 6 numeric characters. Spaces or other separators are not permitted as they are not valid in BACS submissions.

If provided the bank account number should consist of exactly 8 numeric characters. For accounts with less than 8 characters the number should be left padded with zeros. For accounts with more than 8 characters the number should be left trimmed.

Bank details may be stored for customers, suppliers and employees to facilitiate generation of electronic payment files for submission via BACS or online banking services.

If provided the bank account name may not be more than 18 characters to conform to the requirements for BACS submissions.