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Mileage Claim

The mileage claim transaction allows you to record the details associated with a mileage claim and how that mileage claim is to be paid.

If you are tracking VAT, the amount of VAT that is reclaimable based on the Inland Revenues published 'Advisory Fuel Rates', is automatically taken care of for you.



Claimant

The claimant list contains any employees or members that are associated with the business.

Registration

The registration mark of the vehicle.

Cubic Capacity

The cubic capacity(CC) of the vehicle.

Fuel type

The fuel type the vehicle run on.

Payment Type

Select how the mileage claim is to be paid.

Cheque Number/Reference

Used to record the physical cheque number for a written cheque or a reference for the transaction if the payment type is not Cheque.

Account

If you have selected that the mileage claim is to be paid by cheque then the account dropdown will contain a list of all active bank accounts.

If you have selected that the mileage claim is to be paid into a Directors Current Account (for a limited company), or a Members Loan Account (for an LLP), the account dropdown will contain a list of the appropriate active accounts.

Charge To

The list of valid expense accounts to which the mileage claim can be charged.

Journey date

The date the journey was made.

Destination

The destination of the journey.

Purpose

A description of the purpose of the journey.

Passengers

The number of business passengers (not including the claimant) in the vehicle for the individual journey.

Miles Claimed

The number of miles claimed for the individual journey.

Rate per Mile

The rate claimed for each mile of the individual journey.

Amount Claimed

The total amount claimed for the individual journey.