The Profit & Loss Account is made up of revenue and expense accounts which shows the profit or loss for a particular time period for the business.

Revenue accounts are used to record the sales and any other income for your business. While expense accounts record good, services and other charges incurred in the day to day running of the business.

Detail Version

The detail version of the Profit & Loss Account report provides a detailed view of the individual accounts which make up the profit and loss.

Standard Version

The standard version of the Profit & Loss Account report provides summarized view of the accounts which make up the profit and loss.

Comparative Version

The comparative version of the Profit & Loss Account report provides a report similar to the standard version. It offers a comparison with the figures for the same time period of the prior year.

Reports can be saved locally to your computer, or within the Liberty Accounts database.

If you are viewing a report in Adobe Acrobat you can save it by clicking on the file save icon within the Adobe Acrobat reader application.

If you are on the report parameters screen after generating a report you will see some extra options displayed as above. To save the report pdf file to your computer right-click on the "view report" link next to the Adobe  file icon and select the "Save target as" menu option.

If you want to save the report within the Liberty Accounts database simply give the report a meaningful name by editing the suggested report name then click the "Save" button. Reports saved within Liberty Accounts can be viewed at a later date via the menu option Reports | View Saved Reports.

Tick the box for a Profit & Loss export file segmented in to calendar month periods.

Up to 24 months can be exported by selecting the appropriate date range above. Information from comparison periods is not exported.

The export file contains only those accounts that have data in any of the monthly periods selected. Note that all formatting and sub-totalling is removed.

Select the export periods required by clicking the button.

Commencing with the FROM date in the date range, data can exported as follows:

• Aggregate All - Extracts and sums all figures for the date range selected above.
• Monthly - Extracts data in calender monthly periods within the date range
• 4 Weekly - Extracts data in 4 weekly periods within the date range
• 4/4/5 Weekly - Extracts data in a 4,4,5 weekly profile within the date range