The bank takings transaction allows you to record the details of any cash based banking that you carry out. You can record each cheque item that you bank individually, or simply group them together as one.
In effect the screen mirrors a bank paying in slip.
The bank account to which any amount should be deposited.
The date of the transaction. Dates can either be entered manually or selected from the pop-up calendar by clicking on the icon. Dates must be entered in the format DD/MM/YYYY, for example, 01/01/2000.
When entering dates manually, a date guessing routine speeds up the input by taking the user input and assuming the missing month and or year based on the current date as the user leaves the field i.e.
the date today is 30th October 2009
- User enters 15 or 15/ and tabs - field displays 15/10/2009
- User enters 15/9 or 15/9/ and tabs - field displays 15/9/2009
Enter any reference to be associated with the transaction.
The account drop down list is used to associate the line item of a transaction with an account from the chart of accounts.
If appropriate to the screen form in use, when a transaction is first created, Liberty Accounts uses a filter mechanism to try and make it easy to select an account from what might otherwise be a very long list of accounts.
For the main purchase transactions the account drop down initially presents a list of expense accounts only.
For other non-purchase transactions the account drop down initially contains a list of account types. Select the account type from which you want to select an account e.g. Current Liabilities. You will then be presented with a filtered list of accounts appropriate to the selected account type. Simply select the required account.
If you wish to choose an account that is of a different account type simply select "Clear Filter..." and start again.
When editing existing transactions you will be presented with a list that contains all of the accounts, separated using highlighted headings for each account type.
A list of all the tender types that are available.
A payee reference can be entered for each cheque that is being banked.
The amount is the value of the item associated with this transaction.