Batch Donation Input
This screen is used for batch input of donations.
Batch input is designed for those who need to rapidly input significant volumes of donations. The Information needed is the same as that for the single donation, and as such, in order for the process to be as easy and simple as possible a few minutes spent setting up donor details in advance is well spent.
As well as using the mouse you can navigate around the batch screen using key strokes. The only exception is the SUBMIT button. Press the access Key (ALT or CTRL) at the same time as the bracketed letter on the button.
|add a new transaction
|copy the previous line item
|undo the current line item
|save the current line item entry in the browser
|reset the screen and remove all existing entries
|ALT+Up or Down Arrow
|open a dropdown box, the arrow keys can then be used make the selection
|move to the next field
|SHIFT + TAB Key
|move back to the previous field
In the Windows environment use the ALT key, for Apple Mac use CTRL+ALT or CTRL depending upon the browser.
The date of the transaction. Dates can either be entered manually or selected from the pop-up calendar by clicking on the icon. Dates must be entered in the format DD/MM/YYYY.
When entering dates manually, a date guessing routine speeds up the input by taking the user input and assuming the missing month and or year based on the current date as the user leaves the field e.g.
- User enters 15 or 15/ and tabs - field displays 15/current month/current year
- User enters 15/9 or 15/9/ and tabs - field displays 15/9/current year
- The date is entered if full if in another year.
Select the donor making the donation.
The bank account for the deposit.
A default may be displayed if it has been set in Document Settings or on the Customer record. This default may be overwritten.
To set a default, if it has not already been done, navigate to Document Settings under the Control menu. This will set a general default across all Customers.
Control - Document Settings - select Default Customer Receipts Account
If necessary a Customer specific default can be set on the Customer Record
Accounts - Customers - Click Open in the Action Menu - Commercial Details Tab - Amend the Request Remittance To field
Enter the amount of the donation.
Select an income account for the donation.
Enter the amount charged for any donation collection fees.
Select the Expense Account to be charged for any donation collection fees.
The Fund benefiting from the donation is required. Note if a default Fund has been set that Fund is presented, it may be amended.
The donation may be analysed to an activity if activities are being used. Note if a default Activity has been set that Activity is presented, it may be amended.
If the donation is as a result of a sponsored event, select from the drop-down. The event information is used for gift-aid claim purposes.
A free form reference field.
A free form memo field.
Benefit Value to Donor
The value of any benefit the donor has received as a result of the donation. The value is used for gift-aid claim purposes.
Gift Aid Claimed Externally
Tick this item if Gift Aid is claimed externally for this donation. This will ensure the donation is not included in Gift Aid claims generated in Liberty Accounts but will count the donation when calculating GASDS claim allowable. This item is only available for donors specified as Gift Aid donors.
Gift Aid Not Claimable
Where a donor who is normally a Gift Aid donor makes a donation but informs you that their tax/income situation in the current tax year is such that it would not be lawful to claim Gift Aid, this option can be checked. This option can be used when the situation is temporary to avoid the need to manage their taxpayer status date, or change them to a non-gift aid donor type. This item is only available for donors specified as Gift Aid donors.
GASDS Eligible Cash Donation
Cash and contactless donations from non-taxpayers can be treated under the GASDS scheme if this option is checked. This item is only available for for donations recorded to donors specified as non-Gift Aid donors. You are responsible for ensuring that the donation is eligible under current HMRC Gift Aid rules.
As an alternative to the batch input screen the user can use a file upload process to enter multiple donations.