Add Transaction - from Bank Import Item Processing
The screen is used to add a transaction to the system from an imported bank statement item.
Select the Document Type if one is not being displayed. Many import file formats will contain the document type.
Select a counterparty from the drop-down lists If necessary a new customer or supplier can be created at this point.
Auto-complete field names
Rather than a drop-down to select from a list, simply start typing and the system will identify any occurrences of the combination of characters entered and you select from that shorter list. As an example, type 'able' and the system will offer:
Able Contractors
Capable Cleaning
Reasonable Roofers
etc.
Adding new customers / suppliers
If the combination of characters you enter does not provide any results, press tab and the system will know you need to add the customer/supplier and ask you to confirm the details. At this point add address, email contact etc if required.
Account
The account drop down list is used to associate the line item of a transaction with an account from the chart of accounts.
- If nothing is displayed either
- simply start typing an account name or ledger code and the system will provide a list of potential selections; choose the required account by clicking on it.
- or click the
icon - to display a list of document-type sensitive account possibilities. Note to change to other account-type options click the small down arrow at the base of the screen
- If an account is displayed
- In many instances once a counterparty (customer, supplier or employee etc) has been selected
the account box will display a default learned account. For other associated learned accounts
click the icon.
Note to change to other account-type options click the small down arrow at the base of the screen
If additional Line items are required to analyse the statement item over a number of accounts click the green + symbol to open up a new line. The total of the item amount may be allocated as absolute amounts or as a percentage by toggling the £|% symbols.
If appropriate the VAT Rate displays the default rate associated with the account. The user may amend as required; and the finally displayed rate will be used in any necessary computations.
Enter any analysis is needed, Branches or Employee for P11D Purposes in the fields shown.
To complete the processing of the item click SUBMIT. The details of the transaction will be posted and when all items in statement batch have been processed and the Finalise Import button clicked the item will be marked as reconciled.