Expense Claims List

When an employee or director of a business claims the reimbursement of expenses incurred due to a business activity, the value of the claim needs to be recorded. There is a convenient specific transaction for this purpose. The user may select to reimburse the claim either with a direct payment, a charge to a Directors Current Account, If relevant, or via the next payroll run.

The EDIT button will allow you to view/modify a claim. The VIEW button may be displayed in place of the EDIT button where an entry in the list cannot be updated. The DELETE button will allow you to delete a claim.

Transactions that have been considered for inclusion in a VAT return are displayed with a HMRC Crown icon. You are not able to update transactions that have been considered for inclusion in a VAT return.

Transactions that have been reconciled, but can be unreconciled are displayed with a Green Tick icon. This implies that the transaction is in an open period and has not be included in a VAT return.

Transactions that have been reconciled, but can not be unreconciled are displayed with a Locked and Reconciled icon. This indicates that the transaction is locked and implies that the transaction is either in a closed period or it has been included in a VAT return.

Transactions that have not been reconciled but are considered locked are displayed with a Locked icon. This implies that the transaction is either in a closed period or it has been included in a VAT return.


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