Mileage Claim List
When an employee or director of a business claims a mileage allowance for the use of a private vehicle on a business activity, the value of the claim needs to be recorded. Liberty Accounts provides a specific transaction for this purpose that covers:
- Storing the mileage against a vehicle type and an employee and keeping totals
- Storing a mileage claim rate and calculating the amount of the reimbursement
- Automatically journalise the figures
- Output a report that also shows any impact against the Approved Mileage Allowance Payments currently published by the HMRC for tax allowance purposes
- In the case of a VAT registered organisation that has in its possession relevant documents (VAT Invoice), recover the VAT on the deemed fuel element from rates published from time to time by HMRC
This screen provides a list of any mileage claims entered between the given dates. The list can also be filtered by claimant and/or items paid via the payroll.
Action Box
Once a payment has been created and stored, a user Opening the transaction will see , just below the header area, an
action box symbol.
This provides quick access to: -
- Open
- to view/modify details relating to the claim.
- Add Attachment
-
to add a scanned document as an attachment to the transaction if using the systems' internal storage capability. More information is available from this Document Storage link.
- View Attachment
-
to view any document stored as an attachment to the transaction using the systems' internal storage capability.
- Audit
-
to open a transaction audit report that provides a non-editable history of the transaction and its accounting impact. The report details which user recorded the initial transaction together with the date and time as well as the details of any subsequent amendments.
- Delete
- to remove the transaction If not yet reconciled or allocated.
Transactions that have been considered for inclusion in a VAT return are
displayed with a icon.
You are not able to update transactions that have been considered for inclusion
in a VAT return.
Transactions that have been reconciled, but can be unreconciled are displayed
with a icon. This
implies that the transaction is in an open period and has not be included in a
VAT return.
Transactions that have been reconciled, but can not be unreconciled are
displayed with a icon.
This indicates that the transaction is locked and implies that the transaction
is either in a closed period or it has been included in a VAT return.
Transactions that have not been reconciled but are considered locked are
displayed with a icon.
This implies that the transaction is either in a closed period or it has been
included in a VAT return.
To add a new mileage claim, click the red + symbol and select the Mlg button.