Purchase Ledger Day Book Report

The Purchase Ledger Day Book report provides a listing of all Supplier Bills and Credit Notes for the branches (if used) or Funds (Not for Profit Organisations) over the time period specified.

Date Range

You can specify a date range for the transaction. Dates can either be entered manually or selected from the pop-up calendar. Dates must be entered in the format DD/MM/YYYY, for example, 01/01/2018.

When entering dates manually, a date guessing routine speeds up the input by taking the user input and assuming the missing month and or year based on the current date as the user leaves the field i.e. the date today is 30th October 2018

• User enters 15 or 15/ and tabs - field displays 15/10/2018
• User enters 15/9 or 15/9/ and tabs - field displays 15/9/2018

Select List

Click on the green … symbol to select one or more items for the report. If “All” (the default) is selected then the report is generated containing all appropriate items.

Save a report

Reports can be saved locally to your computer, or within the Liberty Accounts database.

If you are viewing a report in Adobe Acrobat you can save it by clicking on the save icon within the Adobe Acrobat reader application.

If you want to save the report within the Liberty Accounts database after the report has been generated and the pdf closed simply give the report a meaningful name by editing the suggested report name then click the SAVE button. Reports saved within Liberty Accounts can be viewed at a later.

Reports - Saved Reports

Output Options

Reports may be output as a hard copy pdf, or downloaded as files in either Excel or CSV format. Click the appropriate button and GENERATE.

If the report is in XLS or CSV format click the DOWNLOAD button once the report has been generated to save the report to the local machine.

To re-do a report with changed parameters click (RE)GENERATE