Income and Expenditure (Accruals) Year End Accounts - Completion Notes

The spreadsheet pages form the financial report element of the Trustees Annual Report and Accounts. The pages can be printed and/or saved in the usual way. The Trustees report element is the narrative commentary that accompanies the financial statements Follow the link for more information on the Trustees Annual Report

Note all figures are derived from the management accounts so if any amendments to the year end figures are required make the changes through normal bookkeeping and re-generate the year end accounts

The system does not support the provision of a cash flow statement as Tier 1 and Tier 2 charities are not required to provide one.

Section A Statement of Financial Activities (SoFA)

This provides a SoFA for the reporting period.

Section B Balance Sheet

The schedule provides a balance sheet.

Section C Notes - Requires user interaction.

Section C consists of up to 29 notes although many will not necessary be required. Selection of notes will be dependant on circumstances and activities. If uncertain on selections the user is encouraged consult with their professional advisor.

The requirements for what is included in the notes are set out in the SORP 2026. The SORP itself is a mammoth document consisting of 29 modules. Where relevant, modules are referenced in the comments below. The SORP can be download from this link Charities SORP

Note 1 - Basis of Accounting (Module 3)
Required by all charities. Accounting Policies Guide
Note 2 - Accounting Policies (Module 3)
Required by all charities. Accounting Policies Guide
Note 3 - Analysis of Income (Module 5)
The schedule provides an analysis of the components included within each income analysis line of the SoFA.
Note 4 - Analysis of Government Grant Receipts (Module 5 para 103)
Only necessary where a charity is in receipt of a government grant. It must disclose its accounting policy adopted for grants, the nature and extent of the grants recognised and any unfulfilled conditions or other contingencies. This note allows the user to make those disclosures.
Note 5 - Analysis of Donations in Kind (Module 6)
Only necessary where a charity is in receipt of donations in kind. It must disclose its accounting policy adopted for grants, the nature and extent of the donations recognised and any unfulfilled conditions or other contingencies. This note allows the user to make those disclosures.
Note 6 - Analysis of Expenditure (Module 7)
The schedule provides an analysis of the components included within each expenditure analysis line of the SoFA. Additionally Charities in Tier 1 that adopt the activity basis of reporting and all Tier 2 and Tier 3 Charities must provide an analysis of the major charitable activities. This note allows the user to provide that analysis. The user may use the various system analysis tools to assist. See more via Apportionment
Note 7 - Exceptional Items
The schedule provides an analysis of exceptional items if they have happened and been recorded as such.
Note 8 - Funds received as Agents (Module 19)
Only necessary if the Charity has administered the funds of another entity as its agent. The Charity must analyse the funds received and any balances at the reporting date. This note allows the user to make those disclosures.
Note 9 - Support Costs (Module 8)
Charities in Tier 1 that adopt the activity basis of reporting and all Tier 2 and Tier 3 Charities must provide an analysis of support costs. This note allows the user to provide that analysis. The user may use the various system analysis tools to assist. See more via Apportionment
Note 10 - Fees for external scruitiny and advice (Module 9 para 25)
Charities must disclose the amounts payable to their auditor or independent examiner or other financial service fees. The schedule is populated from the system, but the user can add or amend if necessary.
Note 11 - Paid Employees (Module 9 paras 28 - 34)
Charities must disclose the amounts of staff costs. The schedule is populated from the system, but the user can add or amend if necessary.
Note 12 - Defined Contribution Pension Scheme (Module 17 paras 22 - 24)
Charities must disclose the amounts contributions to defined contribution schemes. The schedule is populated from the system, but the user can add or amend if necessary. Note, disclosure notes for defined benefit schemes are not supported.
Note 13 - Grant Making (Module 16)
Charities must disclose grant making activities. The schedule is populated from the system, but the user can add or amend if necessary. Note that an exemption exists so that details of individuals receiving grants are not required.
Note 14 - Tangible Fixed Assets (Module 10 paras 45 - 48)
Charities must disclose details of their tangible fixed assets. The schedule is populated from the system, but the user can add or amend if necessary.
Note 15 - Intangible Fixed Assets (Module 10 para 27)
Charities must disclose details of their intangible tangible fixed assets. This note allows the user to make those disclosures.
Note 16 - Heritage Assets (Module 18)
Charities must disclose details of their Heritage assets. This note allows the user to make those disclosures.
Note 17 - Investment Assets (Module 10 paras 63 - 66)
Charities must disclose details of their investment assets. This note allows the user to make those disclosures.
Note 18 - Stocks (Module 10 para 72)
Charities must disclose details of their stocks. This note allows the user to make those disclosures.
Note 19 - Debtors and Prepayments (Module 10 paras 74 - 78)
Charities must disclose details of their debtors and prepayments. The schedule is populated from the system, but the user can add or amend if necessary.
Note 20 - Creditors and accruals (Module 10 paras 87 - 91)
Charities must disclose details of their debtors. The schedule is populated from the system, but the user can add or amend if necessary.
Note 20B - Leases (Module 20A)
Charities must disclose details of their leases. This note makes use of the small value/short term exemption for the reporting of leases, and from the system operating lease ledger the schedule is populated, but the user can add or amend if necessary. If the charity has more complex arrangements that require more detailed notes and disclosures then the schedule that is available on the system will not be sufficient and the user is encouraged to discuss with their professional advisor.
Note 21 - Provisions for Liabilities and Charges (Module 10 paras 87 - 91)
Charities must disclose details of their provisions for liabilities. The schedule is populated from the system, but the user can add or amend if necessary.
Note 24 - Cash at Hand and In Bank (Module 10 paras 83 - 84)
Charities must disclose details of their cash in hand and in bank The schedule is populated from the system.
Note 27, 1,2,3 - Charity funds and transfers (Module 2)
Charities must disclose details of funds and transfers. The schedules are populated from the system. Note 27.3 offers the user a schedule to explain the reasons for any fund transfers.
Note 28 - Transactions with trustees and related parties (Module 9)
Charities must disclose details any transactions ith trustees and related parties This note allows the user to make those disclosures.
Note 29 - Additional disclosures
Charities can note in this schedule any significant matters not covered elsewhere that assist is a proper understanding of the accounts.

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