Payroll - Check List

Identify Payroll
Payroll Admin. Group Date of Payroll Responsible:
Interval:
In-year Payrolls
No. Payroll Activity Done Check
1 If claiming employment allowance for the first time
Payroll - Configure Payroll - PAYE Settings - Tick Claim Employment Allowance then
HMRC - Payroll(RTI) - EPS - EPS - click the + symbol and select EPS - File EPS
2 Add any new pay or deduction elements
Payroll - Configure Payroll - Payroll Elements
this may include new elements for statutory payments (SSP,SMP,SPP,SAP etc).
3 Any additions or amendments to pension schemes
Payroll - Configure Payroll - Pension Schemes
4 Update Employees for Leavers after this (next) payroll run
Payroll - Manage Employees - Action Box on Employee card - Payroll/Tax
tick Process as a leaver during next pay run and set the leave date.
5 Enter Details for New Starters
Payroll - Manage Employees - click the + symbol - Employee Details
Payroll - Manage Employees - Action Box - Prior Pay
Payroll - Manage Employees - Action Box - Payroll/Tax Details
Payroll - Manage Employees - Action Box - Pension Details
Payroll - Manage Employees - Action Box - Pay/Deductions
6 Make any Employee details changes, address etc.
Payroll - Manage Employees - Action Box - Employee Details
7 Make any changes to student loans
Payroll - Manage Employees - Action Box - Payroll/Tax Details - HMRC Supplemental Info - Student Loan Case
8 Employee Pension Changes, joining, leaving AVC'c etc
Payroll - Manage Employees - Action Box - Pension Details
9 Add or Amend any Employee Pay information, Loans, Court Orders
Payroll - Quick Pay/Deductions or Manage Employees - Action Box - Pay/Deductions
Payroll - Manage Employees - Action Box - Loans, Court Orders
10 Payrun Processing
Payroll - Payrun Processing - Set Date Paid and other parameters
11 Import any Expenses set to be paid via the payroll
Payroll - Payrun Processing - Import Expenses (only visible after Payrun processing in 10)
12 Calculate Payroll
Payroll - Payrun Processing - CALCULATE (only visible after Payrun processing in 10)
13 Review payslips, payroll summary, P11 reports
Payroll - Reports - Payslips, Payroll Run Summary, Deductions Working Sheet P11
14 File FPS to Close Payroll (Note this may be done automatically if the default is set)
HMRC - Payroll(RTI) - RTI (FPS)
15 Prepare P45 information for any Leavers
Payroll - Reports - P45
16 Make Net pay payments to Employees
17 File an EPS if required
HMRC - Payroll(RTI) - EPS - click the + symbol and select EPS
18 Pay deductions held over to HMRC and to other agencies (Pension Schemes etc).
19 File all printouts and notices

Payroll Year End - Note HMRC Gateway is usually closed 4th to 6th April for maintenance
No. Year-end Close Payroll Activity Done Check
1 Run and complete all payrolls for the year.
2 File final FPS's with final submission indicator set or
2b After filing all FPS's file an EPS with final submission indicator set
3 Close the PAYE Year
Payroll - Manage payroll - Close PAYE Year
4 Make any post closure filing corrections using EYU (Earlier Year Update)