Payroll - Check List

Identify Payroll
Payroll Admin. Group	Date of Payroll	Responsible:
Interval:

In-year Payrolls
No.	Payroll Activity	Done	Check
1	If claiming employment allowance for the first time Payroll - Configure Payroll - PAYE Settings - Tick Claim Employment Allowance then HMRC - Payroll(RTI) - EPS - EPS - click the + symbol and select EPS - File EPS
2	Add any new pay or deduction elements Payroll - Configure Payroll - Payroll Elements this may include new elements for statutory payments (SSP,SMP,SPP,SAP etc) or potentially Termination or Sporting Testimonial Payments.
3	Any additions or amendments to pension schemes Payroll - Configure Payroll - Pension Schemes
4	Update Employees for Leavers after this (next) payroll run Personnel - Manage Employees - action box on Employee card - Payroll/Tax tick `Process as a leaver during next pay run` and set the leave date. Payroll - Quick Pay/Deductions - Process as a leaver during next pay run
5	Enter Details for New Starters Personnel - Manage Employees - click the + symbol - Employee Details Personnel - Manage Employees - action box - Prior Pay Personnel - Manage Employees - action box - Payroll/Tax Details Personnel - Manage Employees - action box - Pension Details Personnel - Manage Employees - action box - Pay/Deductions
6	Make any Employee details changes, address, cost analysis (to overwrite organisation level analysis) etc. Personnel - Manage Employees - action box- Employee Details
7	Make any changes to student loans Personnel - Manage Employees - action box - Payroll/Tax Details - HMRC Supplemental Info - Student Loan Case
8	Employee Pension Changes, joining, leaving AVC'c etc Personnel - Manage Employees - Action Box - Pension Details
9	Add or Amend any Employee Pay information, Loans, Court Orders Payroll - Quick Pay/Deductions or Personnel - Manage Employees - Action Box - Pay/Deductions Personnel - Manage Employees - action box - Loans, Court Orders
10	Payrun Processing Payroll - Payrun Processing - Set Date Paid and other parameters
11	Import any Expenses set to be paid via the payroll Payroll - Payrun Processing - Import Expenses (only visible after Payrun processing in 10)
12	Calculate Payroll Payroll - Payrun Processing - CALCULATE (only visible after Payrun processing in 10)
13	Review payslips, payroll summary, P11 reports Payroll - Reports - Payslips, Payroll Run Summary, Deductions Working Sheet P11
14	File FPS to Close Payroll (Note this will be attempted automatically for calculated payrolls on their due date) HMRC - Payroll(RTI) - RTI (FPS)
15	Prepare P45 information for any Leavers Payroll - Reports - P45
16	Make Net pay payments to Employees
17	File an EPS if required HMRC - Payroll(RTI) - EPS - click the + symbol and select EPS
18	Pay deductions held over to HMRC and to other agencies (Pension Schemes etc).
19	File all printouts and notices

Payroll Year End - Note HMRC Gateway is usually closed 4th to 6th April for maintenance
No.	Year-end Close Payroll Activity	Done	Check
1	Run and complete all payrolls for the year.
2	File final FPS's with final submission indicator set or
2b	After filing all FPS's file an EPS with final submission indicator set
3	Close the PAYE Year Payroll - Manage payroll - Close PAYE Year
4	Make any post closure filing corrections using EYU (Earlier Year Update)